A good conference venue should have all the essential facilities required to make the meeting smooth and successful. Gold Coast is the hub for many conference venues since most attendees love the atmosphere and serene environment that add the required motivation to stay focused throughout the meeting.
When you are in the process of selecting a conference venue on the Gold Coast, your main focus should be on the essential amenities to support communication, and comfort as well as steer productivity. Here are must-have facilities for any conference venue on the Gold Coast.
The irreducible list of facilities to have in a conference venue
– Reliable internet and Wi-Fi
Today, people do not carry books and pens in conference venues as it was previously. Technology has made it possible for people to access whatever information they need from their mobile gadgets via the Internet. Therefore, any established conference venue should have a stable Internet connection and Wi-Fi to accommodate the needs of attendees and ensure they get whatever information they want from the Internet. It is also essential for live streaming and video conferencing.
– Catering and refreshments
Some meetings can take even the whole day or past normal working hours. So the venue should have adequate catering and refreshment facilities to cater for the needs of attendees. Things like coffee, tea and water stations should be available throughout to keep the guests refreshed and focused on the meeting.
– Comfortable accommodation
Some meetings can run for multiple days and you cannot commute from home to the conference venue daily. Hence, the venue should have nearby or on-site accommodation to accommodate these demands. Having a better sleep can help to refresh your brain and be ready for the next day. Also, the accommodation facilities should have excellent bathrooms and toilets where you can freshen up after a long and tedious day.
– Breakout and networking areas
Apart from the main conference venue, there should also be breakout rooms for group discussions and workshops. It allows you to divide yourselves into small groups and then tackle a specific area as assigned in the general meeting. The small groups can then present their findings when they converge into one group.
– Accessibility for all guests
The venue should be easy to access by everyone. Therefore, it should possess features like ramps, and elevators to ensure that even people with disabilities can easily move around. This inclusivity of the conference venue makes everyone feel acknowledged despite the condition they are in.
– Excellent audio-visual facilities
The speaker needs a public address system to reach out to everyone in the room, including those seated at the far end of the room. So there should be a microphone with speakers, projectors, and screens. This way, the speaker can share with the entire group their presentations with ease. Clear sound and visuals also draw the audience’s attention and help them to stay attentive to the presentations.
Final thoughts
A conference venue should have proper facilities to ensure guests are comfortable and active throughout. Things like reliable Wi-Fi and stable Internet connection, catering and refreshments, comfortable accommodation, breakout areas, excellent audio-visual equipment and accessibility for all guests should all be inclusive in a conference venue. A well-equipped venue enhances the experience for organisers and attendees. Thus, as you plan your conference, always prioritise comfort, technology, accessibility and safety to give attendees an unforgettable and fruitful experience.
Ready to check out conference venues? Head to https://hiltonsurfersparadise.com.au/conference-venue-gold-coast/.